Contracts and Clinical Trials Specialist


Stony Brook University


Stony Brook, NY


Contracts and Clinical Trials Specialist

Required Qualifications (as evidenced by an attached resume):
Bachelor's Degree (foreign equivalent or higher). Three (3) years of full-time experience involving grants and/or contracts in pre-awards. Experience negotiating and administering a variety of research awards. Demonstrated knowledge of federal, state, University and industry rules and regulations governing technical aspects of grants and contracts.

Preferred Qualifications:
Master’s Degree (foreign equivalent or higher) in a business related field. Additional years (4+) of full time experience involving grants and/or contracts in pre-awards. Experience with myResearch or other pre-awards electronic routing and submission system. Knowledge of Clinical Conductor, Oracle E-Business Suite (PIAI, MAS and MPSA Reports), PeopleSoft, or Google Apps for Education. Experience with industry, private and government contracting. Experience effectively negotiating the terms and conditions of research grants or contracts, including clinical trials. Experience analyzing and preparing project budgets. Experience in post-award administration. Experience in clinical observational and interventional research administration.

Brief Description of Duties:
Contracts and Clinical Trials Specialist works within the scope of contracts and protocols to prepare, distribute, track and file contracts and clinical trials documents. Due to legal and ethical issues, they must adhere to stringent guidelines to make sure that contracts and trials are credible, and subjects are protected. Therefore, having the ability to speak confidently when communicating with investigators and industry professionals is imperative as is having experience interacting with individuals at various levels within an institution as well as the general public whenever necessary.

The successful incumbent will have excellent customer service and interpersonal skills, exercising strong organizational and time-management skills with an exceptional attention to detail. Essential for this role is the adeptness to work independently as well as part of a team with a collaborative approach to problem solving.

Responsible for drafting, negotiating, recommending acceptance and administering of agreements, including research, testing, clinical trials supported by a variety of sponsors. These sponsors include local, federal, national, international, private, non-profit, public and for profit organizations. Act as University representative to sponsoring agencies and work with outside patent counsel in the process of negotiating agreements. Provide liaison between and among faculty and corporate sponsors, campus administrative offices and Central Office of the Research Foundation. Advise faculty on all facets of grant and contract administration and assist PIs in contract proposal development, fiscal planning and management as well as patent and licensing issues. Authorize the establishment of accounts and fiscal transactions pertaining to the advancing of funds, increases to the account budgets, and extensions of term dates, with and without funding. Provide post-award administrative support including expenditure approvals, accounting detail and reporting requirement information. Monitor the acceptance of costs on contracts, submission of progress reports, and review and approve closeout documents. Forge Master research and clinical trial agreements for Stony Brook University and the entire SUNY system. Tracking of research projects/agreements and collection of data for internal and external purposes. Maintenance of a database consisting of all sponsored research initiatives.

At OSP level, with the input, approval and supervision of OSP Assistant Director for Contracts, and with the assistance of other administrative units within OVPR, develop procedures, coordinate, formalize, implement plans to provide guidance to PIs and departmental administrators through individual or group presentations and training sessions to introduce or educate them on Foundation processes (development of proposals, contract negotiation, HR, grants management etc.) and requirements; gather feedback on how OSP/OVPR can assist PIs and departmental administrators with their specific needs. Maintains an awareness of, and disseminates information to management and staff on laws, regulations and nuances that may impact contracts operations. Participates in sponsored programs administration policy discussions and recommends policy or procedural changes; revises and updates procedures for the conduct of research at the University as necessary. Assist with the enhancement of the Office of Sponsored Programs contracts and clinical trials webpage up-to-date. Act as back up for the team of contracts administrators in OSP as needed.

Provide training and assistance to entry level Sponsored Programs Contracts Administrators with contract processes such as proposal development, fiscal planning and management, negotiation, research compliance assurances and patent and licensing issues. Represent Office of Sponsored Programs at campus and external meetings.

Other duties or projects as assigned.

Special Notes:
The Research Foundation of SUNY is a private educational corporation. Employment is subject to the Research Foundation policies and procedures, sponsor guidelines and the availability of funding. FLSA Exempt position, not eligible for the overtime provisions of the FLSA. Minimum salary threshold must be met to maintain FLSA exemption.

Resume/CV and cover letter should be included with the online application.

Stony Brook University is committed to excellence in diversity and the creation of an inclusive learning, and working environment. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, pregnancy, familial status, sexual orientation, gender identity or expression, age, disability, genetic information,veteran status and all other protected classes under federal or state laws.

If you need a disability-related accommodation, please call the university Office of Institutional Diversity and Equity at (631) 632-6280 or visit OIDE.

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Official Job Title: Sponsored Programs Associate II
Job Field: Administrative & Professional (non-Clinical)
Primary Location: US-NY-Stony Brook
Department/Hiring Area: OVPR/OSP-The Research Foundation for The State University of New York at Stony Brook
Schedule: Full-time Shift: Day Shift Shift Hours: 8:30 am - 5:00 pm Pass Days: Sat, Sun
Posting Start Date: Apr 15, 2020
Posting End Date: May 15, 2020, 8:59:00 PM
Salary: Commensurate with experience.
Salary Grade: E4
Appointment Type: Regular

For more information and to apply, visit:

Contact Name

Human Resources

Contact E-mail